Office Academic Skill

Office Academic Skill

Scope

Use this skill for:

• Word reports from PDFs, DOCX files, arXiv papers, journal articles, theses, and manuscripts.
• Chinese-first academic PPTs for literature reports, group meetings, courses, opening/midterm/defense presentations, and project presentations.
• Editable .docx and .pptx generation, inspection, repair, and style preservation.
• PPT template matching, native slide editing, speaker notes, and visual quality checks.

Do not use this skill for pure manuscript prose drafting without a Word/PPT deliverable; use research-writing-skill instead. Do not use it for MATLAB, Python analysis, statistics, or plotting unless those outputs are being inserted into Word/PPT.

Language And Evidence

• Default to Chinese for explanations, Word report prose, slide text, outlines, and speaker notes.
• Preserve English titles, formulas, variables, model names, software commands, reference entries, and direct source labels.
• Distinguish 论文原文, 图表/公式证据, 代码或仿真结果, 根据上下文推断, and 建议.
• Do not invent DOI, authors, journal details, experiment values, figure numbers, section names, page numbers, or conclusions.
• Attach source labels to claims, parameters, quantitative results, formula explanations, datasets, figures, limitations, and novelty statements.

Paper Reading To Word

Default output, unless the user asks otherwise:

• A bilingual English-Chinese report for fast browsing.
• A Chinese-only report for submission, teaching, or presentation preparation.
• Optional Markdown working notes if useful.

Before writing, build a source map:

• Title, authors, venue, year, DOI/arXiv if present.
• Section headings and page spans when available.
• Figures, tables, equations, datasets, hardware/software, and evaluation settings that support key claims.
• Uncertain or missing metadata marked as 未在原文中明确给出.

Use references/report-structure.md for the default report structure and evidence-label format.

For .docx creation or editing:

• Prefer structured headings, summary tables, figure/table placeholders, and source labels.
• Use reliable Chinese fonts such as Microsoft YaHei or SimSun; use Times New Roman, Calibri, or Arial for English and numbers.
• For existing academic/legal/business Word documents, make a new version or use tracked-change style edits rather than overwriting the original.
• For advanced DOCX operations, use references/office-docx/ooxml.md, references/office-docx/docx-js.md, and the scripts under references/office-docx/.

Academic PPT Workflow

First clarify only the high-impact missing details:

• Purpose: literature report, group meeting, course report, opening/midterm/defense, project display, science communication, or other.
• Duration and slide count.
• Audience and evaluation criteria.
• Required template, school/company constraints, fonts, ratio, logo, sections, notes, or output format.
• Source files: paper, thesis, Word draft, data, MATLAB/Python/Origin figures, screenshots, old PPT, template.

If the user asks to proceed immediately, make reasonable defaults and state them briefly.

For research PPTs, use a concise structure:

• Cover.
• Research background and problem.
• Related work or theoretical basis.
• Method, model, system, or algorithm.
• Experiment/simulation setup.
• Results and analysis.
• Comparison and discussion.
• Contributions, limitations, and outlook.
• Q&A.

For paper-reading PPTs, use:

• Paper metadata.
• Background.
• Core problem.
• Method framework.
• Experiment setup.
• Main results.
• Contributions.
• Limitations.
• Possible improvements.

10. Relationship to the user's topic.

Slide Quality Rules

• One core point per slide.
• Prefer action titles that state the conclusion, not vague topic labels.
• Figures, diagrams, tables, and formulas should carry the technical argument; avoid long paragraphs.
• Keep axes, units, legends, formulas, assumptions, data sources, and figure captions scientifically accurate.
• Use white or restrained academic backgrounds unless a supplied template requires otherwise.
• Limit colors and decoration; use color to direct attention to evidence.
• Avoid text overflow, image stretching, Chinese garbling, missing fonts, stale template text, bad navigation labels, and overlapping elements.

The academic-pptx repository was reviewed as an external reference. Because it marks its license as proprietary, do not copy its text into outputs or this skill. Use only general academic presentation principles: argument-first structure, action titles, evidence-led slides, and the ghost-deck test.

PPTX Technical Work

For template-matched defense PPTs:

• Prefer copying native template slides and replacing content rather than rebuilding from blank slides.
• On Windows with Microsoft PowerPoint installed, PowerPoint COM can be used for cloning, export, and overflow inspection.
• Never modify the user's original PPTX directly. Work on a timestamped or versioned copy.
• Do not disable PowerPoint add-ins or change application settings unless the user explicitly approves in that task.

Useful bundled resources:

• references/thesis-defense-pptx/scripts/ for thesis context extraction, template cloning, slide export, contact sheets, text scans, and overflow inspection.
• references/office-pptx/ for OOXML-level PPTX inspection and editing.
• references/office-docx/ for OOXML-level DOCX inspection and editing.

Quality Gate

Before final delivery, verify what is feasible:

• For Word: inspect extracted text or package XML for missing text, garbled Chinese, broken images, table overflow, and source labels.
• For PPT: export or inspect slides, check page order, stale placeholders, text overflow, image aspect ratio, overlap, and readability.
• Report output file paths, source paths, extraction method, checks performed, and unresolved uncertainties.