Automatically classify and extract information from construction documents using NLP. Categorize RFIs, submittals, change orders, specifications, and contracts.
npx skills add https://github.com/datadrivenconstruction/DDC_Skills_for_AI_Agents_in_Construction --skill document-classification-nlp
This skill implements NLP-based document classification and information extraction for construction projects. Automate document sorting, key term extraction, and content analysis.
Document Types:
from sklearn.feature_extraction.text import TfidfVectorizer
from sklearn.naive_bayes import MultinomialNB
from sklearn.pipeline import Pipeline
import pandas as pd
# Sample training data
documents = [
("Please clarify the steel reinforcement spacing for the foundation slab", "RFI"),
("Attached shop drawing for HVAC ductwork layout", "Submittal"),
("Additional cost for unforeseen soil conditions", "Change Order"),
("Fire-rated wall assembly specification Section 09 21 16", "Specification"),
]
texts, labels = zip(*documents)
# Train classifier
classifier = Pipeline([
('tfidf', TfidfVectorizer(max_features=1000, ngram_range=(1, 2))),
('clf', MultinomialNB())
])
classifier.fit(texts, labels)
# Classify new document
new_doc = "Request to approve substitution of specified light fixtures"
prediction = classifier.predict([new_doc])[0]
print(f"Classification: {prediction}") # Output: Submittal
import re
import pandas as pd
import numpy as np
from sklearn.feature_extraction.text import TfidfVectorizer
from sklearn.naive_bayes import MultinomialNB
from sklearn.svm import LinearSVC
from sklearn.ensemble import RandomForestClassifier
from sklearn.pipeline import Pipeline
from sklearn.model_selection import cross_val_score
from sklearn.preprocessing import LabelEncoder
from typing import List, Dict, Tuple, Optional
import spacy
from dataclasses import dataclass
@dataclass
class ClassificationResult:
document_id: str
predicted_class: str
confidence: float
alternative_classes: List[Tuple[str, float]]
extracted_entities: Dict[str, List[str]]
keywords: List[str]
class ConstructionDocumentClassifier:
"""Classify and analyze construction documents"""
# Document type patterns
DOCUMENT_PATTERNS = {
'RFI': [
r'request\s+for\s+information',
r'clarification\s+(needed|required|requested)',
r'please\s+(clarify|confirm|advise)',
r'question\s+(regarding|about)',
r'rfi\s*#?\d*'
],
'Submittal': [
r'submittal',
r'shop\s+drawing',
r'product\s+data',
r'sample\s+submission',
r'approval\s+request',
r'material\s+submission'
],
'Change Order': [
r'change\s+order',
r'variation\s+order',
r'cost\s+(increase|adjustment|addition)',
r'scope\s+change',
r'additional\s+work',
r'unforeseen\s+conditions'
],
'Specification': [
r'section\s+\d{2}\s+\d{2}\s+\d{2}',
r'specification',
r'performance\s+requirement',
r'material\s+standard',
r'quality\s+standard'
],
'Safety Report': [
r'incident\s+report',
r'safety\s+(inspection|violation|observation)',
r'hazard\s+(identification|assessment)',
r'near\s+miss',
r'osha',
r'jha|jsa'
],
'Contract': [
r'contract\s+agreement',
r'terms\s+and\s+conditions',
r'scope\s+of\s+work',
r'payment\s+terms',
r'warranty\s+provision'
]
}
def __init__(self, use_spacy: bool = True):
self.classifier = None
self.vectorizer = None
self.label_encoder = LabelEncoder()
if use_spacy:
try:
self.nlp = spacy.load("en_core_web_sm")
except:
self.nlp = None
else:
self.nlp = None
def train(self, documents: List[str], labels: List[str]) -> Dict:
"""Train the document classifier"""
# Encode labels
y = self.label_encoder.fit_transform(labels)
# Create pipeline
self.classifier = Pipeline([
('tfidf', TfidfVectorizer(
max_features=5000,
ngram_range=(1, 3),
stop_words='english',
sublinear_tf=True
)),
('clf', LinearSVC(C=1.0, class_weight='balanced'))
])
# Train
self.classifier.fit(documents, y)
# Cross-validation
scores = cross_val_score(self.classifier, documents, y, cv=5)
return {
'accuracy_mean': scores.mean(),
'accuracy_std': scores.std(),
'classes': list(self.label_encoder.classes_)
}
def classify(self, document: str) -> ClassificationResult:
"""Classify a single document"""
if self.classifier is None:
# Use rule-based classification if no model trained
return self._rule_based_classify(document)
# Get prediction
prediction = self.classifier.predict([document])[0]
predicted_class = self.label_encoder.inverse_transform([prediction])[0]
# Get confidence scores
decision_scores = self.classifier.decision_function([document])[0]
probs = self._softmax(decision_scores)
alternatives = [
(self.label_encoder.inverse_transform([i])[0], float(probs[i]))
for i in np.argsort(probs)[::-1][1:4]
]
# Extract entities and keywords
entities = self._extract_entities(document)
keywords = self._extract_keywords(document)
return ClassificationResult(
document_id="",
predicted_class=predicted_class,
confidence=float(probs[prediction]),
alternative_classes=alternatives,
extracted_entities=entities,
keywords=keywords
)
def _rule_based_classify(self, document: str) -> ClassificationResult:
"""Rule-based classification using patterns"""
doc_lower = document.lower()
scores = {}
for doc_type, patterns in self.DOCUMENT_PATTERNS.items():
score = sum(
1 for pattern in patterns
if re.search(pattern, doc_lower)
)
scores[doc_type] = score
if max(scores.values()) == 0:
predicted = 'Other'
confidence = 0.5
else:
predicted = max(scores, key=scores.get)
confidence = scores[predicted] / len(self.DOCUMENT_PATTERNS[predicted])
return ClassificationResult(
document_id="",
predicted_class=predicted,
confidence=confidence,
alternative_classes=[],
extracted_entities=self._extract_entities(document),
keywords=self._extract_keywords(document)
)
def _extract_entities(self, document: str) -> Dict[str, List[str]]:
"""Extract named entities from document"""
entities = {
'dates': [],
'organizations': [],
'people': [],
'monetary': [],
'references': []
}
# Date patterns
date_pattern = r'\d{1,2}[/-]\d{1,2}[/-]\d{2,4}'
entities['dates'] = re.findall(date_pattern, document)
# Money patterns
money_pattern = r'\$[\d,]+(?:\.\d{2})?'
entities['monetary'] = re.findall(money_pattern, document)
# Reference numbers
ref_pattern = r'(?:RFI|CO|SI|PR)[-#]?\s*\d+'
entities['references'] = re.findall(ref_pattern, document, re.IGNORECASE)
# Use spaCy for NER if available
if self.nlp:
doc = self.nlp(document)
for ent in doc.ents:
if ent.label_ == 'ORG':
entities['organizations'].append(ent.text)
elif ent.label_ == 'PERSON':
entities['people'].append(ent.text)
return entities
def _extract_keywords(self, document: str, top_n: int = 10) -> List[str]:
"""Extract key terms from document"""
# Construction-specific terms
construction_terms = [
'concrete', 'steel', 'reinforcement', 'foundation', 'structural',
'hvac', 'plumbing', 'electrical', 'mechanical', 'architectural',
'specification', 'drawing', 'detail', 'schedule', 'submittals',
'rfi', 'change order', 'delay', 'inspection', 'approval'
]
doc_lower = document.lower()
found_terms = [term for term in construction_terms if term in doc_lower]
return found_terms[:top_n]
def _softmax(self, x: np.ndarray) -> np.ndarray:
"""Convert decision scores to probabilities"""
exp_x = np.exp(x - np.max(x))
return exp_x / exp_x.sum()
def batch_classify(self, documents: List[str]) -> pd.DataFrame:
"""Classify multiple documents"""
results = [self.classify(doc) for doc in documents]
return pd.DataFrame([{
'Predicted_Class': r.predicted_class,
'Confidence': r.confidence,
'Keywords': ', '.join(r.keywords),
'Dates_Found': ', '.join(r.extracted_entities['dates']),
'References_Found': ', '.join(r.extracted_entities['references'])
} for r in results])
class ConstructionInfoExtractor:
"""Extract key information from construction documents"""
def __init__(self):
self.patterns = {
'rfi_number': r'RFI\s*[-#]?\s*(\d+)',
'submittal_number': r'(?:Submittal|SI)\s*[-#]?\s*(\d+)',
'change_order_number': r'(?:Change Order|CO|PCO)\s*[-#]?\s*(\d+)',
'spec_section': r'Section\s*(\d{2}\s*\d{2}\s*\d{2})',
'cost_amount': r'\$\s*([\d,]+(?:\.\d{2})?)',
'duration_days': r'(\d+)\s*(?:calendar\s+)?days?',
'drawing_reference': r'(?:Drawing|Dwg|DWG)\s*[-#]?\s*([A-Z\d-]+)',
'date': r'(\d{1,2}[/-]\d{1,2}[/-]\d{2,4})',
'contractor_name': r'(?:Contractor|Subcontractor):\s*([^\n]+)',
'project_name': r'Project:\s*([^\n]+)',
'priority': r'(?:Priority|Urgency):\s*(Critical|High|Medium|Low)'
}
def extract_all(self, document: str) -> Dict:
"""Extract all available information"""
results = {}
for field, pattern in self.patterns.items():
matches = re.findall(pattern, document, re.IGNORECASE)
results[field] = matches if matches else None
# Post-process
if results.get('cost_amount'):
results['cost_amount'] = [
float(amt.replace(',', ''))
for amt in results['cost_amount']
]
return results
def extract_rfi_details(self, document: str) -> Dict:
"""Extract RFI-specific information"""
return {
'rfi_number': self._find_first(document, self.patterns['rfi_number']),
'date_submitted': self._find_first(document, self.patterns['date']),
'spec_section': self._find_first(document, self.patterns['spec_section']),
'drawing_ref': self._find_first(document, self.patterns['drawing_reference']),
'question': self._extract_question(document),
'priority': self._find_first(document, self.patterns['priority'])
}
def extract_change_order_details(self, document: str) -> Dict:
"""Extract change order specific information"""
costs = re.findall(self.patterns['cost_amount'], document)
total_cost = sum(float(c.replace(',', '')) for c in costs) if costs else None
return {
'co_number': self._find_first(document, self.patterns['change_order_number']),
'date': self._find_first(document, self.patterns['date']),
'cost_impact': total_cost,
'duration_impact': self._find_first(document, self.patterns['duration_days']),
'reason': self._extract_reason(document),
'contractor': self._find_first(document, self.patterns['contractor_name'])
}
def _find_first(self, document: str, pattern: str) -> Optional[str]:
match = re.search(pattern, document, re.IGNORECASE)
return match.group(1) if match else None
def _extract_question(self, document: str) -> Optional[str]:
"""Extract the question from an RFI"""
# Look for question markers
patterns = [
r'Question:\s*(.+?)(?:\n\n|$)',
r'(?:Please\s+)?(?:clarify|confirm|advise)(.+?)(?:\.|$)',
]
for pattern in patterns:
match = re.search(pattern, document, re.IGNORECASE | re.DOTALL)
if match:
return match.group(1).strip()[:500]
return None
def _extract_reason(self, document: str) -> Optional[str]:
"""Extract reason for change order"""
patterns = [
r'Reason:\s*(.+?)(?:\n\n|$)',
r'(?:Due to|Because of)\s*(.+?)(?:\.|$)',
]
for pattern in patterns:
match = re.search(pattern, document, re.IGNORECASE | re.DOTALL)
if match:
return match.group(1).strip()[:500]
return None
def process_document_batch(documents: List[str], output_path: str):
"""Process and classify a batch of documents"""
classifier = ConstructionDocumentClassifier()
extractor = ConstructionInfoExtractor()
results = []
for i, doc in enumerate(documents):
# Classify
classification = classifier.classify(doc)
# Extract info based on type
if classification.predicted_class == 'RFI':
extracted = extractor.extract_rfi_details(doc)
elif classification.predicted_class == 'Change Order':
extracted = extractor.extract_change_order_details(doc)
else:
extracted = extractor.extract_all(doc)
results.append({
'Document_ID': i + 1,
'Classification': classification.predicted_class,
'Confidence': classification.confidence,
'Keywords': ', '.join(classification.keywords),
**extracted
})
df = pd.DataFrame(results)
df.to_excel(output_path, index=False)
return df
| Document Type | Key Patterns | Extracted Info |
|--------------|--------------|----------------|
| RFI | "request for information", "clarify" | Number, spec section, question |
| Submittal | "shop drawing", "approval request" | Number, product, spec section |
| Change Order | "change order", "additional cost" | Number, cost, duration impact |
| Specification | "Section XX XX XX" | Section number, requirements |
| Safety Report | "incident", "hazard" | Date, type, severity |
vector-search for semantic document searchllm-data-automation for advanced extractionpdf-to-structured for PDF processingComprehensive document creation, editing, and analysis with support for tracked changes, comments, formatting preservation, and text extraction. When Claude needs to work with professional documents (.docx files) for: (1) Creating new documents, (2) Modifying or editing content, (3) Working with tracked changes, (4) Adding comments, or any other document tasks
Comprehensive PDF manipulation toolkit for extracting text and tables, creating new PDFs, merging/splitting documents, and handling forms. When Claude needs to fill in a PDF form or programmatically process, generate, or analyze PDF documents at scale.
Presentation creation, editing, and analysis. When Claude needs to work with presentations (.pptx files) for: (1) Creating new presentations, (2) Modifying or editing content, (3) Working with layouts, (4) Adding comments or speaker notes, or any other presentation tasks
Create beautiful visual art in .png and .pdf documents using design philosophy. You should use this skill when the user asks to create a poster, piece of art, design, or other static piece. Create original visual designs, never copying existing artists' work to avoid copyright violations.
Use this skill whenever the user wants to do anything with PDF files. This includes reading or extracting text/tables from PDFs, combining or merging multiple PDFs into one, splitting PDFs apart, rotating pages, adding watermarks, creating new PDFs, filling PDF forms, encrypting/decrypting PDFs, extracting images, and OCR on scanned PDFs to make them searchable. If the user mentions a .pdf file or asks to produce one, use this skill.
Use this skill whenever the user wants to create, read, edit, or manipulate Word documents (.docx files). Triggers include: any mention of 'Word doc', 'word document', '.docx', or requests to produce professional documents with formatting like tables of contents, headings, page numbers, or letterheads. Also use when extracting or reorganizing content from .docx files, inserting or replacing images in documents, performing find-and-replace in Word files, working with tracked changes or comments, or converting content into a polished Word document. If the user asks for a 'report', 'memo', 'letter', 'template', or similar deliverable as a Word or .docx file, use this skill. Do NOT use for PDFs, spreadsheets, Google Docs, or general coding tasks unrelated to document generation.
Use this skill any time a .pptx file is involved in any way — as input, output, or both. This includes: creating slide decks, pitch decks, or presentations; reading, parsing, or extracting text from any .pptx file (even if the extracted content will be used elsewhere, like in an email or summary); editing, modifying, or updating existing presentations; combining or splitting slide files; working with templates, layouts, speaker notes, or comments. Trigger whenever the user mentions \"deck,\" \"slides,\" \"presentation,\" or references a .pptx filename, regardless of what they plan to do with the content afterward. If a .pptx file needs to be opened, created, or touched, use this skill.
Create and edit Obsidian Flavored Markdown with wikilinks, embeds, callouts, properties, and other Obsidian-specific syntax. Use when working with .md files in Obsidian, or when the user mentions wikilinks, callouts, frontmatter, tags, embeds, or Obsidian notes.
Take datadrivenconstruction/document-classification-nlp from the repository into ~/.claude/skills for personal
use, or into .claude/skills inside a project.
The agent identifies a skill by the name field in its header. Two skills with the
same name cannot sit side by side — one of them will be ignored.