Saas Replacement Planner

SaaS Replacement Planner

Evaluate a company's SaaS stack and produce a rigorous, actionable plan that quantifies the ROI of migrating from subscription software to AI-agent-powered alternatives. Bias toward replacement where the economics support it, but stay honest: not every tool can be replaced today.

Contents

• references/analysis-framework.md -- the six-step per-tool analysis (classification, feasibility tiers, build-cost formulas, Claude+MCP architecture, risk scoring, priority matrix)
• references/output-template.md -- full saas-replacement-plan.md document structure
• references/patterns.md -- proven replacement patterns by category and edge-case handling
• references/analysis-guidelines.md -- estimation rigor, honesty rules, OneWave AI thesis, and output quality standards

Workflow

• Gather input. Collect the SaaS tool list. Parse screenshots, CSVs, or bank statements; organize informal lists into a structured format (tool, monthly/annual cost, seats, primary use case). Ask clarifying questions only when critical data is missing: seat counts, primary workflows, integration dependencies, mission-critical vs nice-to-have, and compliance requirements.
• Research current pricing. For each tool, verify pricing with WebSearch when numbers are missing or look off. Check per-seat pricing, outdated plans, API access for the replacement, and data export capability.
• Analyze each tool. Run the complete six-step framework in references/analysis-framework.md for every tool. Do not skip tools or give superficial analysis. Apply matching patterns from references/patterns.md.
• Build the priority matrix. Plot all tools on the Impact vs Effort axes. Sequence replacements and group tools that share infrastructure (e.g., all needing Supabase) to reduce incremental build cost.
• Generate the timeline. Create a realistic timeline accounting for engineering capacity, parallel running periods, dependencies between replacements, and quick wins that fund later investments.
• Write the plan. Generate saas-replacement-plan.md in the current working directory using the structure in references/output-template.md. Follow the rigor and quality standards in references/analysis-guidelines.md.
• Present key findings. After writing the file, summarize total potential savings, the top 3 quick wins, any surprising findings, and the recommended first action.

Core Principle

Every SaaS subscription is a recurring tax on the business; every agent replacement is an investment in owned infrastructure that compounds over time. Make the numbers speak clearly and let the ROI make the argument. See references/analysis-guidelines.md for the full OneWave AI thesis and how to frame the analysis.