Workflow Improvement

Workflow Improvement

When To Use

Use this skill after running a command or completing a short session slice where execution felt slow, confusing, repetitive, or fragile.

This skill focuses on improving the *workflow assets* (skills, agents, commands, hooks) that were involved, not on feature work itself.

When NOT To Use

• Implementing features - focus on feature work first

Required TodoWrite Items

• fix-workflow:context-gathered
• fix-workflow:slice-captured
• fix-workflow:workflow-recreated
• fix-workflow:improvements-generated
• fix-workflow:plan-agreed
• fix-workflow:changes-implemented
• fix-workflow:validated
• fix-workflow:lesson-stored

Step 0: Gather Improvement Context (context-gathered)

Before analyzing the current session, gather existing improvement data:

0.1: Check Skill Execution History

Query memory-palace logs for recent performance issues:

# Recent failures (last 7 days)
/skill-logs --failures-only --last 7d

# Performance metrics for involved plugins
pensive:skill-review --plugin sanctum --recommendations

Capture:

• Skills with stability_gap > 0.3
• Recent failure patterns and error messages
• Performance degradation trends

0.2: Query Knowledge Base

Search for previously captured workflow lessons:

# If memory-palace review-chamber is available
/review-room search "workflow improvement" --room lessons
/review-room search "efficiency" --room patterns

Look for:

• Similar workflow issues from past PRs
• Recurring patterns in workflow failures
• Architectural decisions affecting workflows

0.3: Check Git History

Identify recurring issues through commit patterns:

git log --oneline --grep="improve\|fix\|optimize" --since="30 days ago" \
  -- plugins/sanctum/skills/ plugins/sanctum/commands/

# Look for unstable components (frequent fixes)
git log --oneline --since="30 days ago" --follow \
  -- plugins/sanctum/skills/workflow-improvement/

Extract:

• Components with frequent bug fixes (instability signals)
• Patterns in improvement commit messages
• Recurring issue themes

Output Format:

## Improvement Context

### Skill Performance Issues
- sanctum:workflow-improvement: stability_gap 0.35 (5 failures in 7 days)
- Error pattern: "Missing validation in Step 2"

### Knowledge Base Lessons
- PR #42 lesson: "Workflow validation should happen at start, not end"
- Pattern: Early validation reduces iteration time by 30%

### Git History Insights
- workflow-improvement skill: 8 commits in 30 days (instability signal)
- Recurring theme: "Add missing prerequisite checks"

Step 1: Capture the Session Slice (slice-captured)

Identify the most recent command or session slice in the current context window and capture:

• Trigger: What command / request started it (include the literal /command if present)
• Goal: What "done" meant for the user
• Artifacts touched: Skills, agents, commands, hooks (names + file paths)
• Evidence: Key tool calls / errors / retries that indicate inefficiency
• Context from Step 0: Reference any relevant patterns from improvement context

If the slice is ambiguous, pick the most recent *complete* attempt and state the exact boundary you chose.

Step 2: Recreate the Workflow (workflow-recreated)

Reconstruct the workflow as a numbered list of 5 to 20 steps, identifying inputs, branch points for decisions, and outputs such as file changes or state modifications. During this reconstruction, identify specific friction points that reduce efficiency. These often include repeated steps or redundant tool calls, as well as missing guardrails where validation occurs too late or prerequisites are unclear. Other common issues are a lack of automation for tasks that should be scripted, and discoverability gaps caused by confusing naming conventions.

Cross-reference with Step 0 context:

• Are friction points matching known failure patterns?
• Do repeated steps align with git history themes?
• Are missing guardrails mentioned in review-chamber lessons?

Step 3: Generate Improvements (improvements-generated)

Generate 3 to 5 distinct improvement approaches and score each on impact, complexity, reversibility, and consistency with existing sanctum patterns. The scoring should specifically address whether the change prevents the recurrence of patterns identified in Step 0. Prioritize improvements that address components with a high stability gap (greater than 0.3) or recurring issues found in the git history. You should also incorporate lessons from the review-chamber and aim to reduce failure modes identified in the skill logs. Prefer small, high-use changes such as tightening a skill's exit criteria, adding missing command options, improving hook guardrails for better observability, or splitting overloaded commands into clearer phases.

Step 4: Agree on a Plan (plan-agreed)

Choose 1 approach and define:

• Acceptance criteria ("substantive difference")
• Files to change
• Validation commands to run
• Out-of-scope items to defer

Keep the plan bounded: aim for ≤ 5 files changed unless the workflow truly spans more.

Step 5: Implement (changes-implemented)

Apply changes following sanctum conventions:

• Keep naming consistent across commands/, agents/, skills/, hooks/
• Prefer documentation-first improvements if ambiguity was the primary issue
• If behavior changes, add/adjust tests in plugins/sanctum/tests/

Step 6: Validate Substantive Improvement (validated)

Validation should include at least 2 of:

• Plugin validators / unit tests passing (targeted)
• Re-running the minimal workflow reproduction with fewer steps or less manual work
• A clear reduction in failure modes (e.g., earlier validation, clearer options)

Record the before/after comparison as *metrics*, not prose:

• Step count reduction
• Tool call reduction
• Errors avoided (what would have failed before)
• Duration improvement (if measurable)

Metrics Comparison Template

## Validation Results

### Before Improvement
- Step count: 15
- Tool calls: 23
- Failure points: 3
- Duration: ~8 minutes
- Manual interventions: 5

### After Improvement
- Step count: 11 (-4, -27%)
- Tool calls: 17 (-6, -26%)
- Failure points: 0 (-3, -100%)
- Duration: ~5 minutes (-37%)
- Manual interventions: 2 (-3, -60%)

### Verification
[E1] Command: `python3 plugins/sanctum/scripts/test_workflow.py`
Output: All tests passed (0.5s)

[E2] Command: `/validate-plugin sanctum`
Output: No issues found

Step 7: Close the Loop (Store Lessons)

After validation, capture the improvement for future reference:

7.1: Update Git History

Commit with descriptive message that future searches will find:

git add <changed-files>
git commit -m "improve(sanctum): <component> - <specific fix>

Addresses recurring issue: <pattern from Step 0>
Reduces <metric> by <percentage>

Evidence: stability_gap reduced from 0.35 to 0.12

Co-Authored-By: Claude Sonnet 4.5 <[email protected]>"

7.2: Post Tooling Learnings to Discussions (Preferred)

Observations about night-market tooling (skill behavior, agent

coordination, hook timing, command UX) belong in

https://github.com/athola/claude-night-market/discussions,

not local memory. Always target the night-market repo

regardless of which repo you are currently working in.

# Post to night-market Learnings category
# See fix-pr Step 6.7 for the full GraphQL pattern
# targeting athola/claude-night-market explicitly

> Repo-specific learnings stay in the current repo. Tooling

> learnings always go to

> https://github.com/athola/claude-night-market/discussions

> so the framework can improve.

7.3: Capture Lesson in Memory Palace (Optional, Local Only)

If the improvement addresses a repo-specific pattern (not

tooling), store it locally:

# Store in review-chamber lessons
/review-room capture --room lessons --title "Workflow: <pattern name>"

7.4: Update Improvement Metrics

Track the improvement's impact:

# Check post-improvement stability
pensive:skill-review --skill sanctum:<component> --recommendations

This creates a feedback loop where future /fix-workflow and /update-plugins runs will reference this lesson.

Record Lessons Learned (decision journal)

If this work involved rework, a failed approach, or a blocker, record it to

docs/lessons-learned.md so the insight survives past the session (draft and

confirm):

• If leyline is installed, invoke Skill(leyline:decision-journal) and append

a lesson entry (what_happened, what_didnt_work, root_cause, action;

set phase to review). Show the draft; append on confirmation.

• Fallback (leyline absent): append to docs/lessons-learned.md using the

in-file ENTRY TEMPLATE; assign the next LL-NNN id.

Supporting Modules

• Auto issue creation - patterns for automatically creating GitHub issues from deferred items

Exit Criteria

• [ ] The session slice is captured with a stated boundary, trigger, goal, and

artifacts touched

• [ ] At least 3 distinct improvement approaches were generated and scored
• [ ] One approach was chosen with acceptance criteria and a bounded file list

(<= 5 files unless justified)

• [ ] Validation records before/after metrics (step count, tool calls, or

failure points), not prose

• [ ] If the slice involved rework, a failed approach, or a blocker, the lesson

is recorded to docs/lessons-learned.md via the decision journal

Troubleshooting

Common Issues

If a command is not found, confirm that all dependencies are installed and accessible in your PATH. For permission errors, check file system permissions and run the command with appropriate privileges. If you encounter unexpected behavior, enable verbose logging using the --verbose flag to capture more detailed execution data.